Job Description

Job Title: Special Programs Coordinator              

Exemption Status/Test: Exempt  

Reports to: Assistant Superintendent of C & I                                                      

Dept./School: Curriculum & Instruction

Date Revised: 4/29/2025

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Primary Purpose: 

Coordinate the district’s special programs. Collaborate with district staff and outside personnel to formulate, develop, implement, and evaluate special programs, including educational opportunities for bilingual, ESL, and migrant students.

Education/Certification:

Bachelor’s degree. Master’s degree preferred.

Experience:

2 years of experience working with special student populations

Special Knowledge/Skills:

Knowledge of special programs rules and regulations

Knowledge of special programs strategies, curriculum and instruction, including bilingual

Ability to organize and coordinate district-wide programs

Ability to track and interpret data

Ability to communicate effectively with bilingual parents and students

Strong organizational, communication, and interpersonal skills

Major Responsibilities and Duties:

Program Management and Assistive Instruction

1. Assist with implementing procedures and coordinating the processes to identify special programs students (gifted, 504, and bilingual) districtwide, including review of student data and testing of students.
2. Serve as liaison between school and other agencies on joint projects, including possible federally funded projects.
3. Serve as district parent engagement liaison
4. Assist with implementing and coordinating the district counseling program.
5. Assist in developing and implementing procedures to identify and monitor at-risk students at all grade levels and ensure that the resources are in place to support student success
6. Consult and work cooperatively with campus-based administrators, professionals, teachers, and parents to meet the educational needs of students eligible for dyslexia and/or Section 504 services.
7. Ensure campus teams monitor and review 504 plans at least once per school year.
8. Implement procedures for ensuring security and confidentiality of state-mandated testing programs and other assessments.
9. Direct, oversee, and monitor test implementation and testing activities to ensure that timely support is provided to testing administrators, procedures are followed and deadlines met.
10. Plan, conduct, and/or assist with parent meetings. Consult with parents, administrators, counselors, teachers, community agencies, and other relevant individuals, as needed.
11. Evaluate programs within special programs for effectiveness based on evaluative findings (including student achievement data) and recommend changes, as needed.

Policy, Reports, and Law

12. Compile, maintain, and file all physical and computerized reports, records, and other documents required.
13. Submit required annual reports for state compliance.

1. Develop and implement a continuing evaluation of special programs and implement changes based on findings.
2. Prepare and conduct LPAC meetings and paperwork.
3. Train campus personnel in LPAC procedures and paperwork.
4. Comply with policies established by federal and state law, State Board of Education rule, and the local board policy.
5. Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding, and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Frequent districtwide travel; occasional statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress.

2025-07-08