Secretary, Athletics

Job Description

Primary Purpose: Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of general office procedures Proficient keyboarding and file maintenance skills Ability to use software to develop spreadsheets and databases, and do word processing Ability to follow verbal and written instructions Ability to perform a variety of tasks often changing assignment on short notice with some direction Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective organizational, communication, and interpersonal skills Experience: Two (2) years secretarial experience Major Responsibilities and Duties: Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members. Compile, maintain, and file all reports, records, and other documents as required. Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. Order and maintain inventory of office supplies and program equipment. Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. Answer and respond to incoming calls, take reliable and accurate messages, and route to appropriate staff. Maintain a schedule of appointments and make travel arrangements for department staff. Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. Receive, sort, and distribute mail and other documents to department staff. Act as backup for other office personnel. Maintain consistent punctuality and regular attendance. Maintain confidentiality of all student, staff, and other District information. Maintain positive community relations by establishing positive rapport with students and parents. Attend and participate in faculty meetings, staff development and serve on staff committees as required. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills required. Applicants for all positions are considered without regard to race, color, sex (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice. The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of Human Resources, 208 E. Brier St. Burnet, TX 78611; 512-756-2124.

1/27/2025