Benefits Coordinator

Job Description

Primary Purpose:Coordinate the employee benefits and district leave program for the district. Maintain records and provide assistance to ensure legally sound and effective human resources management programs, policies, and practices.Qualifications:Education/Certification:Bachelor’s degree preferred,High school diploma or GED, requiredSpecial Knowledge/Skills:Knowledge of employee benefits administration programs and applicable lawsKnowledge of basic accounting principlesAbility to interpret and disseminate insurance and benefits information to individuals and groupsAbility to effectively present information in one-on-one and to small and large groups of employeesProficiency in keyboarding and file maintenanceAbility to use software to develop spreadsheets, databases, and do word processingExcellent organizational, communication, and interpersonal skillsExperience:One (1) year of experience in benefits administration, insurance administration, or related fieldMajor Responsibilities and Duties:Manage the coordination of the district’s leave, health insurance, optional employee benefits, workers’ compensation, and unemployment compensation benefit programs including overseeing relationship with insurance ventors and third party administrators.Administer employee benefit programs such as group health insurance, dental, life, and medical reimbursement.Handle employee benefit inquiries and complaints to ensure quick, equitable, and courteous resolution. Act as liaison between employees and insurance carrier’s claims office and resolve administrative problems with insurance carrier representatives.Provide timely notice to employees under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA), Health Insurance Portability and Accountability Act (HIPAA), and Affordable Care Act (ACA) including issuing certificates of coverage for all medical plans for all terminated employees and dependents.Conduct benefits orientation meetings and enrollment of new employees in benefit plans.Manage the annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.Prepare and verify monthly premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment.Maintain all benefits-related records including statistical data relative to premiums and cost.Process all long-term absences according to established guidelines including determining eligibility for various leave programs and providing employees with appropriate and timely notice.Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deduction from pay, medical certification requirements, return to work dates and fitness for duty requirements.Work with campus and departmental administrative staff to process absence reports.Track absence data and provide campus principals and/or supervisors trending reports.Maintain employee leave records, including confidential medical information in accordance with federal and state laws and regulations and district policies and procedures.Prepare and submit information required for processing substitute employee payroll, and work cooperatively with payroll to ensure accuracy of leave reports, substitute pay, and eligibility for health insurance coverage.Assist with required data entry and preparation of reports.Assist with preparation of benefits handbook, including word processing, coordinating printing, and distribution.Assist with managing a system for new employees to acquire appropriate information, support and training necessary for job success.Maintain and distribute insurance forms and supplies to campuses and other district buildings.Prepare and maintain employee service records.Compile, maintain, and file all reports, records, and other documents as requiredMaintain confidentiality of information.The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills required.Applicants for all positions are considered without regard to race, color, sex (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice. The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of Human Resources, 208 E. Brier St. Burnet, TX 78611; 512-756-2124.

1/19/2026