Under minimal supervision, organize and conduct the routine work activities of the maintenance department and provide clerical services to the Maintenance Supervisor and/or Director of Operations.
Education/Certification: High school diploma or GED
Special Knowledge/Skills: Proficient keyboarding, data entry, word processing, and file maintenance skills Knowledge of correct English usage, grammar, spelling, and punctuation Knowledge of basic bookkeeping principles Ability to use software to develop spreadsheets, databases, and do word processing, email and electronic work orders Ability to prioritize workflow to address the multiple needs of the supervisor or department Ability to multi-task numerous complex administrative activities Strong organizational, communication, and interpersonal skills Knowledge of procedures for purchasing and invoicing supplies and equipment Ability to work with numbers in an accurate and rapid manner
Experience 2 years secretarial experience, preferably in public education environment 2 years clerical and accounting experience
Records, Reports, and Correspondence Prepare correspondence, memorandums, forms, manuals, requisitions, reports, and presentations for the maintenance supervisor and other maintenance department staff. Receive and process work orders and requests for emergency service. Compile, maintain, and file all reports, records, and other documents as required including preventive maintenance data and work orders. Set up and maintain secure convenience files on all department employees in accordance with state, federal, and district requirements. Coordinate file maintenance schedules with central office. Prepare and maintain vendor database.
Phones Answer incoming calls, take messages, and route them to appropriate staff. Handle questions and requests falling within level of responsibility.
Accounting Perform routine bookkeeping tasks and maintain department budget records in an accurate manner. Order office supplies for department. Prepare purchase orders and payment authorizations as directed. Compile and report time records, including leave requests and reports, and prepare payroll on department employees.
Purchasing Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts. Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed. Detect and resolve problems with incorrect orders, invoices, and shipments. Manage shipping / receiving process. Manage asset inventory. Process packages both in-coming and returns. Enter requisitions. Maintain shipping receipts and invoices for the finance department.
Other Welcome all visitors and handle their requests or refer them to appropriate personnel. Maintain effective rapport with general public and handle any problems or concerns in a prompt and courteous manner. Maintain calendar of department activities and staff schedules and make appointments as required. Make meeting arrangements including arranging and setting up facilities and equipment and preparing materials. Maintain confidentiality of information. Follow district safety protocols and emergency procedures.
Supervisory Responsibilities – None
Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment, including computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, climbing and twisting Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours Mental Demands: Maintain emotional control under stress; work with frequent interruptions
Interested persons may apply by submitting an application located on the La Grange ISD website at www.lgisd.net, Human Resources/Job Opportunities. Applicants are encouraged to include attachments such as resumes, letters of interest, transcripts, licenses, applicable certificates, etc… to their application. This posting is for the 2026-2027 school year.
Following established safety procedures and techniques applicant needs to perform job duties which can include physical lifting and maneuvering of packages, some climbing, and stooping and bending
