District Receptionist

Job Description

Job Title:  District Receptionist

Department/Campus:  Central Office

Wage Status:  Non-Exempt

Primary Purpose:

Provide reception and clerical assistance for the efficient operation of the campus office under the direct supervision of the superintendent.

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to follow written instructions
• Ability to operate multi-line phone system

Minimum Experience:

One year clerical experience in office setting

Essential Job Functions:

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct visitors.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Assist with the receipt and distribution of materials
• Maintain visitor log and issue visitor passes.
• Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintain computerized files using personal computer, including reports, employee roster, and mailing lists.
• Provide clerical assistance as needed.
• Maintain confidentiality.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the superintendent that are consistent with the general requirements and qualifications for the position. 

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.

Supervisory Responsibilities:

 None

Equipment Used:

Personal computer, printer, copier, fax machine, shredder, calculator, electronic mobile devices, and multi-line phone system

Working Conditions

Physical Demands/Mental Demands/Environmental Factors:

 Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy.  There are a number of deadlines associated with this position, which may cause significant stress.  The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected. 

2025-10-23