Executive Assistant for Athletics/Fine Arts

Job Description

Primary Purpose:

Ensure the efficient operation of the assigned district office. Handle confidential information and frequent contact with all levels of district employees, outside agencies, and the general public.

Education/Certification:

High school diploma or GED,  successfully pass the Manor ISD Literacy Test

Special Knowledge/Skills:

• Effective communication and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases and word documents
• Strong organizational, communication and interpersonal skills
• Knowledge of basic math

Experience:

Three years of administrative associate experience, preferably in a public education environment

 Essential Job Functions:

• Greet visitors and respond to routine inquiries from staff and public.
• Maintain supervisor’s and assigned personnel’s calendars; schedule appointments.
• Set up and prep for meetings and events.
• Manage budget and keep accurate files of expenditures.
• Investigate problems resolutions to users as quickly as possible.
• Create, disable, and modify accounts.
• Answer inquiries about District events; receive and process requests; collaborate with departments and campuses.
• Maintain physical and computerized files.
• Update policy manuals and other documents as assigned.
• Place orders, prepare check requests, and purchase orders.
• Originate contracts with vendors
• Coordinate travel for staff.
• Manage distribution and storage of materials and equipment.
• Receive, sort, distribute mail and other documents.
• Answer incoming calls, take reliable messages and route questions from public, outside agencies, board of trustees, and staff appropriately.
• Promotes positive behavior with proper phone etiquette and dealing directly with one-on-one contacts.
• Compile information into presentation format.
• Record minutes of meetings as required.
• Organize and manage routine work activities of assigned office(s).
• Ensure work is correct, neat, and completes in a reasonable time, and meets required deadlines.
• Maintain office equipment and supplies. Manage conference room use.
• Report to work in a timely manner according to assigned schedule.
• Maintain confidentiality.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Consistently demonstrate elements of the Manor ISD People Experience.

Supervisory Responsibilities:

None

Equipment used:

Personal or laptop computer, printer, copier, fax machine, shredder, calculator, telephone, electronic mobile devices, projector, and video display monitor

Working Conditions

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Mental Demands:

Maintain emotional control under stress

Work with frequent interruptions

Physical Demands:

Lifting (15-44 pounds)

Carrying (15-44 pounds)

Sitting

Standing

Bending/Stooping

Kneeling

Pushing/Pulling

Repetitive hand motions

Keyboarding/mouse

Speaking clearly

Hearing

Environmental Factors:

Work inside/outside

Exposure to noise

Work prolonged or irregular hours

2025-09-08