Registrar/Attendance Associate

Job Description

Primary Purpose:

Register new students and maintain student records and to facilitate the efficient operation of student attendance reporting.

Education/Certification

High School diploma or GED.

Special Knowledge/Skills: 

• Ability to work well with parents, students, and the general public
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Proficient typing, keyboarding, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Knowledge of basic accounting principles skills
• Professional telephone demeanor
• Exceptional customer service skills

Minimum Experience:

One to three years of secretarial experience, preferably in public education environment

Essential Job Functions:

• Register incoming students and schedule students in classes.
• Change student’s schedule when necessary.
• Adjust class enrollment levels as needed.
• Prepare and send out failure letters during the summer.
• Record student information including test scores and final grades on permanent records.
• Coordinate grade reporting process, including verification and correction of grades. Prepare and distribute report cards and progress reports.
• Complete record requests.
• Compile, maintain, and file all reports, records and other documentation.
• Prepare and distribute gold cards, student identification cards, bus passes.
• Report attendance information to the Administration office.
• Verify student attendance zones.
• Assist with entering new students in computer system, transfer students from school to school.
• Maintain original building roll.
• Maintain daily attendance records, enter daily absences, print daily absences, resolve daily absences and enter unexcused absences.
• Encourage students to bring written validation for excused absence within a three-day period.
• Compile weekly, six-week, and semester reports of school attendance and verify the information.
• Print student’s information (i.e., homeroom lists, class rolls, special populations, etc.) for school personnel when requested.
• Assist students, teachers and parents as needed.
• Be responsible for the integrity of data.
• Display confidentiality, punctuality, congeniality, dependability and efficiency.
• Attend training as requested.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assist fellow workers willingly.
• Avoid gossip, or speaking badly about the district and district personnel.
• Predictable and regular attendance expected. 
• Seek advice and counsel when needed.
• Report to work in a timely manner according to assigned schedule.

Supervisory Responsibilities: 

None 

Equipment Used:

Personal computer and peripherals; standard instructional and office equipment

Working Conditions

Physical Demands/Mental Demands/Environmental Factors:

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. 

Regularly sit, talk or hear; frequently required to use hands to finger, handle, or feel; frequent repetitive hand motions; prolonged use of computer; occasionally lift and/or move up to 50 pounds; occasionally required to stand, walk reach with hands and arms; vision abilities include close vision; and color vision, regularly work with frequent interruptions, maintain emotional control under stress; the noise level is usually moderate. The employee may spend long hours in intense concentration which requires attention to detail and high levels of accuracy.  There are a number of deadlines associated with this position, which may cause significant stress.  The employee must also deal with a wide variety of people on various issues. Predictable and regular attendance expected. 

Working Conditions

Mental Demands:

Maintain emotional control under stress

Work with frequent interruptions

Physical Demands:

Lifting (15-44 pounds)

Carrying (15-44 pounds)

Sitting

Standing

Bending/Stooping

Kneeling

Pushing/Pulling

Repetitive hand motions

Keyboarding/mouse

Speaking clearly

Hearing

Environmental Factors:

Work inside/outside

Exposure to noise

Work prolonged or irregular hours 

2025-09-08